What you can ask

You can explore information, prepare work, and take confirmed actions in Solibo Home through a conversation. Start with your question or desired outcome; the assistant will find the relevant company and records, or ask you to clarify.

The examples below show common uses for board members, board chairs, and residents. Availability depends on your Solibo Home permissions and which actions are enabled for your connection. For a task from start to finish, see Example conversations.

Company and board overviews

Use an overview to get oriented before opening individual records. A board briefing brings together outstanding issues, conversations, tasks, upcoming meetings, and available financial information.

“What should the board follow up in Solsiden Borettslag this week?”
“Who sits on the board, and what are their roles?”
“Give me an overview of Granly Vel, with links to the items that need attention.”

Expect a summary of priorities with enough context to choose what to look at next. Follow up with “Tell me more about the first issue” or “Show the upcoming meeting.” An overview may use a selection of recent records; the assistant should make clear when it has not reviewed everything.

Conversations, issues, and tasks

Conversation searches apply explicit status filters. DONE means COMPLETE; open conversations are NEW or IN_PROGRESS. When no status is requested, the assistant explicitly searches all statuses, including DRAFT, COMPLETE, and TRASHED. Overall conversation totals include trashed conversations; read/unread state is separate from status.

Find resident inquiries, check who is responsible for follow-up, and turn a selected item into concrete work.

“Show open conversations about parking from the last week.”
“Which tasks are overdue in this company? Group them by responsible person.”
“Show the open issue about water damage and its latest comments.”
“Create a task to follow up the water damage before Friday.”
“Prepare a reply to this resident saying that the board will discuss it at the next meeting.”

Searches return matching records with their status and available details such as responsibility, deadlines, and recent activity. You can open a result, review related information, or ask for a proposed reply. Creating a task, updating an issue, or sending a reply requires a preview and confirmation.

Conversation previews may show only part of the message text or history. Ask to read the selected conversation in more detail when needed; the assistant should explain any remaining limits.

Board meetings

Prepare for a meeting using the agenda, linked issues, relevant documents, and recent activity already in Solibo Home.

“What board meetings are coming up in October?”
“Prepare me for the next board meeting in Solsiden Borettslag.”
“Summarize the issues on the agenda and highlight outstanding follow-up.”
“Check the signing status of the last meeting.”

Expect the meeting’s time and status, agenda context, and links or suggestions for what to review. Ask to open an agenda issue or read a selected document for more detail. Where your role allows it, you can also prepare meeting changes, summons, or signature reminders for confirmation.

See the meeting preparation walkthrough.

Finances and invoice review

Review the company’s financial information, find invoices awaiting approval, or explore costs for a particular period, project, or supplier.

“Which supplier invoices need my approval?”
“Compare our costs from January through June with the available budget.”
“Show spending for the roof maintenance project.”
“What costs are recorded for our cleaning supplier this year?”
“Show this invoice’s details, then prepare it for approval.”

Financial answers should identify the reporting period and the age and coverage of the available data. Missing budgets or unavailable figures should be explained. Accounting summaries are snapshots, so they do not establish a live bank balance. Economy status includes available funds and bank/loan accounts. Account balances and available funds are the booked ledger balances from accounting. When present, each account’s latest statement provides the bank’s booked amount, date, currency, and statement reference/type. The availability flag describes bank statements only: when statements are unavailable or not configured, the ledger balances are still shown, but no statement amount is. These dated statement amounts are not live balances; accounts without a statement do not imply a zero balance. Separate top-level operating and tax balances are no longer part of economy status. If budget figures cover a different period from the costs, the assistant should make that clear before comparing them.

Review an individual invoice before approving or rejecting it. The assistant shows the proposed decision and waits for confirmation; asking for a financial summary alone makes no changes.

Documents and files

Find records by topic or date, browse a folder, and ask for help understanding a selected document.

“Find the board meeting documents from May.”
“Show the documents attached to this issue.”
“Summarize this PDF and list the points the board needs to follow up.”
“Open the original document in Solibo Home.”

Search results help you identify the right file before reading it. Asking to summarize a specific document gives permission to extract its supported text. PDF and text extraction can be incomplete; unsupported or unreadable files need to be reviewed in Solibo Home. Document links open the Home document page, where you can select the original.

In ChatGPT, you can attach a new file and ask “Save this in the issue’s document folder” or “Include this PDF in the resident newsletter.” You can also prepare a folder, rename a document, or move it. Check the filename and destination in the preview before confirming.

See the document review walkthrough.

Resident communication and company news

Prepare email newsletters, SMS messages, conversation replies, or homepage posts. You can start with a rough idea and refine the text before saving or sending.

“Preview an email to residents about the lift service on 20 October, from 09:00 to 12:00. Do not save or send it yet.”
“Make the message shorter and explain which entrance residents should use.”
“Show the recipient groups available for this company.”
“Update the practical information about waste collection.”
“Show the delivery status of the newsletter we sent.”

A communication preview should show the company, channel, recipients, and exact content. Include attachments in your request if needed. Saving a draft and sending it are separate actions with separate confirmations. You can stop after reviewing text or after saving a draft.

For future delivery, specify the delivery date, time, and timezone. A date written in the message describes the event; it does not schedule when the message is sent. Recent communication history and delivery reports help you check what happened afterwards, subject to the information available.

See the resident update walkthrough.

Residents, sections, and practical information

Ask about the information available for your company or a particular apartment or section. Board members with the required access can also review residents and ownership relationships.

“Where can I find the practical information about waste collection?”
“Show the latest news for my company.”
“Find apartment H0201 and show its section details.”
“Who are the current residents in section 12?”

Answers can include section details, resident names and relationships, company news, or practical information. A resident’s access is different from a board member’s: being connected does not give you access to other residents’ private information. Personal contact details and sensitive identifiers are hidden or masked by default.

Maintenance, parking, storage, and suppliers

Review recurring work and the spaces or suppliers connected to your company.

“Show our fire safety routines and who is responsible for them.”
“What is the deadline and recurrence for this maintenance routine?”
“Which parking spaces are vacant on 1 November?”
“Show the allocation and vacancy status of storage room B4.”
“Which suppliers are connected to this company?”

Expect routine details such as responsibility and deadlines, or available space and allocation information. You can follow up on an individual routine, space, or supplier. Where permitted, the assistant can prepare changes such as updating a routine or assigning a parking space to a section. Review the selection and proposed change before confirming.

Work across several companies

If you sit on more than one board or have access to several companies, ask for a combined view and keep the results grouped by company.

“List overdue tasks across my companies, with the oldest first.”
“Which of Solsiden and Granly have invoices awaiting approval?”
“Compare the available accounting results for these two companies for the first half of the year.”
“Preview a maintenance newsletter for Solsiden and Granly, using each company’s name.”

Name a selected set or ask about all the companies you can access. Your role and available information can differ between them. For changes or messages, review the company selection and each proposed action. See Session shortcuts for switching between a single company and questions across several companies.

Make the answer useful to you

You can ask for a short briefing, a table, a list grouped by company, or more detail on one item. Giving a company, time period, and desired outcome helps:

“For Solsiden Borettslag, list the open issues from September. Show the responsible person and next step for each, and do not make any changes.”

If a result is incomplete, ask to continue the search or open the record in Solibo Home. If access is denied, the assistant should explain which information or action it could not obtain. Neither situation establishes that there are no matching records.